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Student Aid

4.3: Determining if a Student has Withdrawn from a Program

To determine if a student enrolled in modules has withdrawn, we will ask the following questions:

 

  • Did the student cease to attend, or fail to begin attendance in a scheduled course that was included in the institution’s calculation of the student’s Title IV awards for the payment period or period of enrollment?

    • If yes, go to question 2
    • If no, student is not a withdrawal

  • When the student ceased to attend or failed to begin attendance in a scheduled course, was the student attending other Title IV eligible courses in the period?

    •  If yes, student is not a withdrawal, but Pell recalculations may apply
    • If no, go to question 3

  • When the student ceased to attend or failed to begin attendance in a scheduled course, did the student complete all the requirements for graduation?

    • If yes, student is not a withdrawal, but Pell recalculations may apply
    • If no, go to question 4

  • When the student ceased to attend or failed to begin attendance in a scheduled course, did the student successfully complete:

    •  coursework applicable to the student’s Title IV-eligible program of study in a module or combination of modules that contain 49% or more of the number of days of the payment period (excluding scheduled breaks of 5 consecutive days or more and all days between modules) applicable to the student’s Title IV eligible program of study; OR
    •  Title IV eligible coursework equal to or greater than the coursework required for the institution’s definition of a Half-Time student for the payment period?
    •  If yes to either question, student is not a withdrawal, but Pell recalculations may apply
    • If no, go to question 5

  • Did the student confirm attendance in writing for a course applicable to the student’s Title IV-eligible program of study in a later module in the payment period or period of enrollment that begins no later than 45 calendar days after the end of the module he or she ceased attending?

    • If yes, not a withdrawal, but Pell recalculations may apply
    • If no, student is a withdrawal

If you are receiving federal grant or loan funds and you meet the definition of a withdrawn student, Â鶹ÊÓƵ is required to perform an R2T4 calculation to determine the amount of aid you have earned. If the amount of federal aid disbursed to you is greater than the amount you have earned, the unearned funds must be returned to ED. If the amount of federal funds disbursed to you is less than the amount you have earned and are eligible, you may be eligible for a post-withdrawal disbursement of the earned aid that was not received.

 

Federal grant and loan funds subject to the R2T4 calculation include:

 

  • Federal Pell Grant
  • Federal Direct Loans (Subsidized, Unsubsidized, PLUS Loans)
  • Iraq and Afghanistan Service Grant
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • Teacher Education Assistance for College and Higher Education (TEACH) Grant

 

Although state and institutional grants are not part of this calculation; other institutional and state policies apply. If you withdraw prior to the Pell Recalculation Date (PRD), these grants will be cancelled, which may leave you with a balance owed to Â鶹ÊÓƵ.

Up through the 60% point in each payment period (semester), a prorated schedule is used to determine the amount of Title IV funds a student earns at the time of withdrawal. After the 60% point in the payment, a student has earned 100% of the Title IV funds the student was scheduled to receive during the period and no return of funds is required.